Assessment & Accreditation

Why Accreditation?
Education plays a vital role in the development of any nation. Therefore, there is a premium on both quantity (increased access) and quality (relevance and excellence of academic programmes offered) of higher education. The NAAC has been set up to facilitate the volunteering institutions to assess their performance vis-a-vis set parameters through introspection and a process that provides space for participation of the institution.
Benefits of Accreditation
Accreditation facilitates
  • Institution to know its strengths, weaknesses, and opportunities through an informed review process.
  • Identification of internal areas of planning and resource allocation
  • Collegiality on the campus.
  • Funding agencies look for objective data for performance funding.
  • Institutions to initiate innovative and modern methods of pedagogy.
  • New sense of direction and identity for institutions.
  • The society look for reliable information on quality education offered.
  • Employers look for reliable information on the quality of education offered to the prospective recruits.
  • Intra and inter-institutional interactions.
Eligibility Criteria for Institutions
Eligibility Criteria for Institutions (w.e.f. 1st November 2013)
  1. The following types of Higher Education Institutions (HEIs) are eligible to apply for the process of Assessment and Accreditation (A&A) of NAAC, if they have a record of atleast two batches of students graduated or been in existence for six years, whichever is earlier and fulfill the other conditions or are covered by the other provisions, if any, mentioned below :
    • Universities (Central/State/Private/Deemed-to-be) and Institutions of National Importance
      • Provided further that the duly established campuses within the country, if any, shall be treated as part of the universities / Institutions of National Importance for the A&A process
      • NAAC will not undertake the accreditation of off-shore campuses
    • Colleges(i.e., colleges/institutions affiliated to, or constituent of, or recognized by universities, including autonomous colleges)
    • Provided Teacher Education / Physical Education colleges shall have a standing of atleast three years.
    • However, colleges/institutions offering programmes recognized by Statutory Professional Regulatory Councils concerned as equivalent to a degree programme of a university shall also be eligible for A&A even if such colleges/institutions are not affiliated to a university.
  2. Any other HEIs at the discretion of NAAC.
Documents to be submitted
LOI

During online submission of LOI, the following documents (if applicable) have to be uploaded in .pdf form.

Colleges

  • Latest letter of affiliation from the parent university
  • UGC 12B recognition certificate
  • Latest grant certificate
  • Latest recognition / approval letter from a regulatory authority, if the HEI is offering professional courses for e.g., AICTE, NCTE, DCI, etc…
  • Letter from UGC regarding award and continuance of autonomy
  • Letter from UGC regarding award of CPE
  • Suggestive format for Affiliation letter from the Universities

Universities

  • Latest recognition / approval letter from a regulatory authority, if the HEI is offering professional courses for e.g., AICTE, NCTE, DCI, etc…
  • UGC 12B recognition certificate
  • Latest grant certificate
SSR

On submission of SSR, following documents have to be enclosed

Colleges

  • If there is a change in the name of the institution, necessary approvals from the affiliating university and UGC
  • Statement of Compliance

Universities

Statement of Compliance

Process of Accreditation

NAAC's process of assessment is towards holistic, systematic, objective, data-based, transparent and shared experience for institutional improvement.

The process for assessment and accreditation broadly consists of:

  • Preparation of Self-study Report (SSR), and uploading on the institution website prior to submission of LOI.
  • On-line submission of the Letter of Intent (LOI).
  • On-line submission of Institutional Eligibility for Quality Assessment (IEQA) for applicable institutions.
  • Submission of Hard Copies of SSR
  • Peer team visit to the institution.
  • Final decision by NAAC.

The procedure and time line has been revised from 1st August, 2015. Please find the details mentioned below.

As approved by the competent authority of NAAC the following timelines and procedures will be applicable for processing the Assessment and Accreditation (A&A) applications of Higher Education Institutions (HEIs), w. e. f. 1st August 2015.

  • 1. The Higher Education Institutions (HEIs) to submit the Letter of Intent (LOI) only after uploading the Self-study Report (SSR) on the institutional website.
  • 2. LOI will be processed by NAAC and the decision in this regard shall be communicated within 15 days. The institutions will submit the registration fee (demand draft) so as to reach NAAC within 10 days of submission of LOI.
  • 3. The Institutional Eligibility for Quality Assessment (IEQA) to be submitted within the one week of acceptance of LOI.
  • 4. The institution will submit the SSR within two weeks of acceptance of LOI / IEQA.
  • 5. NAAC will decide on the dates of visit and constitute the teams to visit the institutions within three weeks of receipt of SSR.
  • 6. The visit should ordinarily be completed within one month.

In case the NAAC finds a deficiency in the LOI, the same will be rejected and the institutions will have to resubmit the LOI along with the registration charges again. The fee already submitted will not be returned by NAAC.


Henceforth institutions intending to submit their LOIs for A&A by NAAC are requested to take note of the above revised timelines/procedural changes and adhere to the same while submitting their LOIs/IEQA/SSRs.


Note: The LOIs/IEQA/SSRs submitted upto 31 July 2015 will be processed as per the existing procedures. For details please click the link Duties and responsibilities of NAAC
Units of Assessment

NAAC’s instrument is developed to assess and grade institutions of higher education through a three-step-process and make the outcome as objective as possible. Though the methodology and the broad framework of the instrument is similar, there is a slight difference in the focus of the instrument depending on the unit of Accreditation, i.e., Affiliated / Constituent colleges / Autonomous colleges / Universities / Health Science / Teacher / Physical Education.

Institutional Accreditation:

  • University: University Central Governance Structure along with all the Under Graduate and Post Graduate Departments.
  • College: Any College - affiliated, constituent or autonomous with all its departments of studies.

Department Accreditation: Any department/School/Centre of the University.

Presently, NAAC is undertaking only institutional accreditation. Experts groups have been constituted to work on Program Accreditation.

Criteria for Assessment

NAAC has identified the following seven criteria to serve as the basis of its assessment procedures:

  • Curricular Aspects
  • Teaching-Learning and Evaluation
  • Research, Consultancy and Extension
  • Infrastructure and Learning Resources
  • Student Support and Progression
  • Governance, Leadership and Management
  • Innovations and Best Practices

Key Aspects

The Seven Criteria is further divided into "Key Aspects”. Certain important Assessment Indicators are identified under the Key Aspects and the Seven Criteria which encompasses them, as probes or leads for the Peer Team members to capture the micro-level quality parameters. These indicators facilitate the computing of the Key Aspect-wise Grade Points (KA-GPS) and the Criterion-wise Grade Point Averages (CR-GPAs) in order to arrive at the quality status of the institution.

Weightages

The NAAC has categorized the Higher Educational Institutions into three major types (University, Autonomous College, and Affiliated/Constituent College) and assigned different weightages to these criteria under different key aspects based on the functioning and organizational focus of the three types of HEIs.

The criterion-wise differential weightages for the three types of HEIs are:

Curricular Aspects 150 (U) 150 (Au) 100 (Aff)
Teaching-learning and Evaluation 200 (U) 300 (Au) 350 (Aff)
Research, Consultancy and Extension 250 (U) 150 (Au) 150 (Aff)
Infrastructure and Learning Resources 100 (U) 100 (Au) 100 (Aff)
Student Support and Progression 100 (U) 100 (Au) 100 (Aff)
Governance, Leadership and Management 100 (U) 100 (Au) 100 (Aff)
Innovations and Best Practices 100 (U) 100 (Au) 100 (Aff)

Key Aspects and Weightages
Grading

Institutions are graded for each Key Aspect under four categories, viz. A, B, C and D, denoting Very good, Good, Satisfactory and Unsatisfactory levels respectively. The summated score for all the Key Aspects under a Criterion is then calculated with the appropriate weightage applied to it and the GPA is worked out for the Criterion. The Cumulative GPA (CGPA), which gives the final Assessment Outcome, is then calculated from the seven GPAs pertaining to the seven criteria, after applying the prescribed weightage to each Criterion.


Advantages of CGPA
  • Letter grades converted to Numerical Grade Points (overall score in Cumulative Grade Point Average)
  • Qualitative measurements converted to grade points
  • Wider scope for normalizing the scores
  • Extreme biases (if any) could be minimized
  • A one point difference between two letter grades, with 50 or 100 points assigned between two successive letter grades results in appreciable fine-tuning of the process.
  • Relative evaluation would be more exact, due to a reduction in variations and standard deviations
  • Inter-Peer Team variations are substantially reduced
  • With scare scope for adjustment at any stage, the peer team judgment would be more accurate

CGPA computation

The Assessment indicator guidelines are used for arriving at the Key Aspect Grade Points. The Key Aspects under each criterion have their own weightages according to the relative importance of the said key aspect in the context of the type of institution. Finally, at the criterion level, there are specified differential weightages according to the type of institution. Therefore, the grade points assigned to different Key Aspects and Criteria get normalized at two levels, before the final CGPA is calculated for the institution. The CGPA is thus calculated with the application of weightages at two different levels of assessment.

Details of computation
Assessment Outcome

There are two outcomes of Assessment and Accreditation:

1. Peer Team Report

The qualitative part of the outcome is called Peer Team Report (PTR) which is an objective report prepared by the Team highlighting its evaluative judgements, mostly using precise keywords instead of long sentences.

2. Institutional Grading

The quantitative part of the outcome comprises the criterion-wise quality assessment, resulting in the final Cumulative Grade Point Average (CGPA), a letter grade and a performance descriptor. The CGPA, letter grade and the performance descriptor constitute the certification by the NAAC on institutional accreditation. Thus, at the end of A&A process, each applicant institution will be awarded with a Letter Grade to represent its quality level along with its Performance Descriptor and Accreditation Status, based on the CGPA earned by it through the assessment process, as mentioned below:

Range of institutional Cumulative Grade Point Average (CGPA) Letter Grade Performance Descriptor
3.01 - 4.00 A Very Good (Accredited)
2.01 - 3.00 B Good(Accredited)
1.51 - 2.00 C Satisfactory (Accredited)
<= 1.50 D Unsatisfactory (Not accredited)

Institutions which secure a CGPA less than or equal to 1.50 will be intimated and notified by the NAAC as “assessed and found not qualified for accreditation”.


Period of validity of accreditation The accreditation status is valid for five years from the date of approval by the Executive Committee of the NAAC.

Re-assessment

Institutions, which would like to make an improvement in the accredited status, may volunteer for Re-assessment, after completing at least one year but not after the completion of three years. The manual to be followed for re-assessment is the same as that for the Assessment and Accreditation. However, the institution shall make specific responses based on the recommendations made by the peer team in the first assessment and accreditation report, as well as the specific quality improvements made by the institution. The fee structure would be the same as that for Assessment and Accreditation.

Cycles of Accreditation

When an institution undergoes the accreditation process for the first time it is referred to as Cycle 1 and the consecutive five year periods as Cycles 2, 3, etc.

For Cycle 1, please refer ‘Process of accreditation’

For Cycles 2, 3, etc. the following are essential:

  • IQAC to be functional.
  • Timely submission of AQARs annually.
  • Institutions to submit LOI, six months before the expiry of the accreditation status.
  • Other steps remain the same as first cycle.
Grievance Redressal

The NAAC views the process of assessment and accreditation as an exercise in partnership, done jointly by the NAAC and the institution being assessed. Every stage of the process is marked by transparency. The institution is consulted at various stages of the process – eliminating conflict of interest with the peers, planning the visit schedule, sharing the draft peer team report before the team leaves the campus etc. In spite of this participatory approach, there may be institutions that might have grievances to be addressed. Therefore, to provide a review mechanism for institutions who are aggrieved about the process or its outcome or any other issues related thereof, the NAAC has evolved Grievance Redressal Guidelines.

On announcement of the A&A outcome, the institution not satisfied with the accreditation status may submit:

1. The letter of intent for appeal along with a request to provide the criterion wise scores so as to reach NAAC within 30 days from the receipt of the letter intimating the accreditation status from NAAC.

2.The application for Appeal in the format prescribed by NAAC (refer Grievance Redressal Guidelines) along with the requisite non-refundable fee of Rs. 1,12,360/- (Rupees one lakh twelve thousand three hundred and sixty only, which is inclusive of service tax @ 14.50%) to reach NAAC within 30 days from the date of receipt of the criterion wise scores from NAAC (w.e.f. 15th November 2013).

No correspondence (including phone calls) will be entertained on the matter till the appeal is disposed of by the "Appeals Committee/EC of NAAC. An Appeals Committee constituted for the purpose will consider the appeal and make recommendations to the Executive Committee (EC). The decision of the EC shall be binding on the institution.

Scope of Appeals Committee Extended

The Executive Committee (EC) reiterated during 53rd meeting on September, 4th 2010, that Appeals Committee is meant to consider not only the appeals from the Institutions but also to consider cases referred to it by the EC, in case of any deviation from the process of Assessment and Accreditation, violations, complaints, etc.

Fees

Fee Structure

The Executive Committee of NAAC in its 65th Meeting held on 25th October 2013 has approved the Revised Fee Structure

Mode of payment

The fee has to be paid in the form of Demand Draft drawn in favour of “The Director, NAAC”, payable at Bangalore.